Subaward Manager

In light of PSI Europe’s continued growth and expansion, PSI Europe is seeking to appoint a highly qualified Subaward Manager. Are you passionate about creating lasting impact in global health, together with partners, by addressing the root causes that hold communities back from achieving and maintaining quality, affordable healthcare? Would you like to use your role and expertise to contribute to this? Then this job might be for you!

About Stichting PSI Europe

PSI Europe is an independent NGO, affiliated in name with Population Services International (PSI). The PSI network is comprised of local offices in over 30 countries throughout Africa, Asia and Latin America and the Caribbean, with headquarters in Washington DC, USA; in Nairobi, Kenya; and in Amsterdam, The Netherlands. PSI is a global nonprofit organisation dedicated to expanding access to quality healthcare and strengthening health systems in the Global South. Since its founding in 1970, PSI has been a trailblazer in reimagining how healthcare can be delivered, focusing on sustainable, market-driven solutions.

PSI Europe’s mission is to support, promote, and mobilise resources for the PSI network in its contribution to universal health coverage (UHC), primarily by shaping the policies and priorities of European donors and stakeholders. In some cases – when donors prefer funding to flow through a European entity or where there is strategic alignment – PSI Europe may also oversee the implementation of programmes.  

The Position

The Subaward Manager is responsible for the effective operational, financial, and programmatic aspects of PSI Europe’s subaward management and implementation across the full lifecycle. Providing strategic oversight to subaward processes from pre-award to close-out including solicitation processes, negotiation, preparation of sub-award packages, execution, monitoring, overall administration and close-out of subawards based on donor/organisational regulations, policies, and procedures. The Subaward Manager monitors and regularly reports areas of significant risk to senior management and project staff.  

The Subaward Manager is an integral member of the PSI Europe team.  

This position is based in the Netherlands. Although the head office of PSI Europe is located in Amsterdam, the role is predominantly remote, with the expectation that the successful candidate will primarily work from home.  

RESPONSIBILITIES: As a Subaward Manager in an internationally operating organisation, you are responsible for the upgrade / design, and implementation, including hands-on execution and continuous development of subaward-related processes and policies. You will ensure that all subaward processes are aligned with organisational objectives, compliant with applicable regulations, and supportive of PSI Europe’s continued growth and strategic direction.

Key activities include:

• Reviewing and updating the subaward selection process to ensure compliance with internal and external policies and regulations. Reviewing and ensuring quality of initial assessment of subawardees’ financial and programmatic capacity and subsequent monitoring and capacity building plans to reduce risk for PSI Europe.  

• Developing and managing a tracking system to monitor subawardee programmatic and financial compliance and risks. Provide regular reports and raise potential risks as appropriate to senior management.  

• Ensuring proper financial oversight is provided to subawards, to include tracking of burn rates against subaward terms, ensuring expenditures are incorporated into prime award financial reports, and validating spend aligns with subawardee programmatic deliverables.  

• Identifying areas for process standardisation and simplification and coordinating engagement to build and enhance robust tools and templates, policies and procedures, standards and metrics, and organisational systems and process for subawards.  

• Collaborating with internal stakeholders to promote and ensure subaward management SOPs (Standard Operating Procedures) are applied consistently, to ensure compliance, and raise opportunities for continuous process improvement and risk reduction.  

• Assisting in building, maintaining, and / or strengthening subawardee relations by resolving complex contractual challenges, and ensuring implementation of best practices for partnership management.

• Contributing to the implementation of the organisation development plan.

• Perform additional tasks as assigned by Director of Finance and/or Managing Director.

Within the organisation, an organisation development plan will be finalised and implemented in the coming period, in which you are actively involved based on your expertise. As a result, activities and roles within the organization may change.  

Where specific expertise is not currently available within the organisation, you will assess needs and engage external resources in consultation with the Senior Management Team as appropriate to ensure effective and timelyimplementation of necessary policies and processes.

You report to the Director of Finance.

QUALIFICATIONS & SKILLS:

• Bachelor’s and/or Master’s degree in Business Administration or related field.

• Minimum 3 –8 years of relevant experience in Subaward management preferably in an international or multi-country environment or international development, or multicultural sector. Experience in a small to mid-sized organisation (startup or NGO) is an advantage.

• Proficient in the full sub-award management life cycle (start-up to close-out) in a donor funded environment.

• In depth knowledge of different sub agreement contracting mechanisms and the applicability of various donor/client flow-down requirements.

• Demonstrated expertise and solid knowledge of researching, interpreting, and applying a variety of donor regulations (e.g. FCDO, World Bank, private foundations, Global Fund).

• Strong negotiation skills and ability to engage in challenging conversations with external partners.

• Excellent leadership, consensus-building, and staff capacity building skills with the ability to lead diverse, multi-disciplinary teams.

• Strong financial management, data analysis, and Excel skills.

• Excellent written and verbal communication skills in English; proficiency in Dutch or French is an advantage.

• Demonstrated project management and organisational skills – especially with time-sensitive work. Keen attention to detail and ability to balance multiple projects and manage competing deadlines in a fast-paced environment.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Proactive, flexible, and able to work independently as well as in a team environment.

Additional Requirements:

• Must be a Dutch citizen or have the legal right to work in the Netherlands.

• Willingness to travel occasionally.

• The successful applicant will be asked to undertake an enhanced criminal record check. PSI Europe is committed to safeguarding and does not tolerate sexual misconduct or other behavior that violates PSI Europe’s Global Code of Business Conduct and Ethics.

• References will be required.

WE OFFER:

We offer a dynamic and professional working environment in a small and agile team, with opportunities to learn and grow. A competitive remuneration benchmarked within the NGO sector based upon your experience, qualifications and skills. The position could be filled part-time (0,8 FTE) depending on your experience.

SEND YOUR APPLICATION TO:

Please send your Curriculum Vitae and motivation letter to ContactPSIEurope@psi.org (kindly copy paste the email address to avoid spelling mistakes) no later than Monday the 1st of June 2026. In case you have questions regarding this role, please contact the Director of Finance (Robert Bal). Question regarding the procedure please also contact adedroog@psi.org.

For more information about PSI Europe, please check our website at www.psieurope.org.  

PSI Europe is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identify or expression, pregnancy, childbirth, related medical conditions or breastfeeding.

ACCESSIBILITY NOTICE: The interviews will be conducted online and/or face-to-face. If you need support during the employment process due to a physical or mental disability, please send an email to the above-listed email addresses and support will be sought.

Solicitation resulting from this advertisement is not appreciated.